Create an Email Signature in Outlook Web

Along with having a branded email address, creating an email signature for all your outgoing email adds a level of professionalism to your communications. In this post we describe how to set up an email signature in the Outlook Web version.

Create an Email Signature

  1. Sign in to Outlook Web.
  2. Go to Settings (Cog icon on the top right of the screen) > View All Outlook Settings (Bottom of slide-in window) > Mail > Compose and reply.
  3. Under Email signature, type your signature and modify it with whatever formatting you would like to use.
    1. If you want your email signature to appear for all new messages that you compose then check the box for “Automatically include my signature on new messages that I compose”.
    2. If you want your email signature to appear for all messages that you forward or reply to then check the box for “Automatically include my signature on messages I forward or reply to”.
    3. You can also manually add signature if you prefer to do it that way.
  4. When you are done creating your signature click on Save at the top of the window.

Manually Add a Signature to Messages

  1. Start by composing a new message.
  2. After typing out the message you would like to send, click on the 3 dots at the top of the message bar.
  3. Select Insert signature.
  4. Click Send at the bottom of the message to send your message with the signature.

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